Outputting and checking data

1.How to confirm & use the downloaded data
2.Output individual data
3.Output education and research achievement form
4.Output individual record
5.Check how data will appear on the University home page
6.Check and provide data to researchmap
7.Get data from researchmap
 
1.How to confirm & use downloaded data
Click the menu when you download & confirm data
The operation menu of the output/confirmed data from the selected menu will be displayed on the main area, or on a separate screen.
 
2.Output individual data
If you select "Output individual data", the following picture will be shown in the main area.
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Two types of files can be downloaded with the "Output individual data" function, so that researchers can make use of the registered profiles or research achievements in the DB system.
Click the "Output data" button after selecting "Output format".
(1) Output achievement data as a tab-separated table format (to be pasted into spreadsheet software, etc.)
Download input data with tab format to text file
It can be used by pasting it into a spreadsheet. To paste to a spreadsheet, please refer to 「Copy and Paste to Spreadsheet」」.
(2) Output achievement data as a text file with one item per line (to check the data)
Registered data can be downloaded in text files sorted by entry or by line.

【Notes】
・The text code for downloaded text files are Unicode (UTF-8). Please use applications(spreadsheets, text editor, etc.) which can support Unicode (UTF-8). When an application that does not support Unicode (UTF-8) is used, garbled characters will appear and you will not be able to researchmap the text properly.
・The output text file is the version for within Japan. Even if the screen is displayed in English, the downloaded version will be in Japanese.

Downloading data
You can download all the data you have registered to the DB system (except image files).

Output order of individual data
Output order of individual data will be in the same order as on the list screen.

Downloading data which has "Japanese" and "English" entry fields
If entry fields have "Japanese" and "English" columns, both will be printed in the download data

Copy and Paste to Spreadsheet
If you have downloaded the file by selecting "Output achievement data as a tab-separated table format (to be pasted into spreadsheet software, etc)", you can paste it into a spreadsheet by following the steps below.
(1)Open the downloaded text file in "Notepad" or any text editor.
(2)Choose "Select all" from the "Edit" bar in the Notepad menu.
(3)When all the data have been selected, choose "Copy" from the "Edit" bar.
(4)Open a spreadsheet.
(5)"Paste" the copied data into the spreadsheet; the tab-separated format data will be copied into the cells.
 
3.Output education and research achievement form
When selecting "Output education and research achievement form" from the menu, the following image will be displayed on the main area.
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"Output education and research achievement form" is a function for creating parts of the university evaluation certification to the Japan University Accreditation Association.
A university evaluation certification sheet for the Japan University Accreditation Association will be made based on the information registered in the DB system. The sheet can be edited because it will be treated as an HTML format (A4) in a Microsoft Word document.
Information output from the education and research achievement form in the DB system will be as follows.
"Educational activities": information from "Teaching achievements", "Textbooks and teaching materials" will be used.
"Research activities": information from "Bibliography", "Papers", "Research presentations" will be used.
"Activities in society and in organizations": information from "Committee Career", "Social Contribution" will be used.
"Professor's Education & Research Achievements": "Artistic Activity, Architectural Works, etc." will be used.
After selecting "Control data output to University home page using the data disclosure flag.", click "Output data".
(1)Target period
Intended period of time should be set by indicating starting and finishing date for download. (Western year system)
(2)Control data output to University home page using the data disclosure flag
【On】
 If you select "No" on the "Select whether to make this information available from the University's official website", the selected data will not be included for downloading.
【Off】
 All information within the specified period will be downloaded.

【Notes】
This form is the version for within Japan. Even if the screen is displayed in English, the downloaded version will be in Japanese.

Downloading the Output File
To save the file, right click on the link "Download the education and research achievement form that has been output.". When the downloading process is completed, save it as a file by using "Save as a file". This file will be output as an Microsoft Word format, so use Microsoft Word to print the file as well as for other purposes.

【Notes】
・Depending on where the break is, a blank page may appear.
・To eliminate the blank page, please adjust the layout using "Page Setup" in Microsoft Word.

Form download order
The order in which information is printed in the Education and research achievement form is different from the order on the list screen. It will be output in descending order by date from information such as printing dates, etc.

Downloading data which has "Japanese" and "English" entry fields
For data, which has both "Japanese" and "English" entry fields, preference will be given to the data input in "Japanese". If there is no "Japanese" data, and only "English" data, the "English" data will be shown.
 
4.Output individual record
When clicking on "Output individual record" on the menu, the screen below will appear on the main area.
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Based on the information registered on the DB system, individual records are output with personal information (Resume, Education and Research achievements) in the MEXT 4th format. Individual records can be edited because it will be downloaded to a Microsoft Word format (A4).
When printing individual records (Resume, Education and Research achievements) the DB system's data will be as follows.
"Resume": "Name and contact details", "Academic background", "Academic degrees", "Career", "Memberships of academic societies", "Social Contribution", "Academic awards", "Principal faculty or department / position / professor emeritus" will be used.
"Education and Research achievements": "Name and contact details", "Current research fields", "Subject of research", "Teaching achievements", "Textbooks and teaching materials", "Licenses and qualifications", "Intellectual property rights", "Bibliography", "Papers", "Research presentations", "Artistic Activity, Architectural Works, etc." will be used.
Items for downloading on the DB system that do not have pertinent information (nationality, monthly allowance、current address, job status, job status situation after establishment, university assessment related to educational knowledge, special note about the practice experience, etc.) will be left blank.

【Notes】
For "Date of Birth (Age)" in "Resume", age will be calculated as the individual's age on April 1 of the succeeding year, not the age on the date when the file was created.
If necessary, change after the file has been downloaded.
Example: If the file was downloaded on April 1, 2009, age is calculated as of April 1, 2010.

Downloading the Output File
To save the file, right click on the link "Download the education and research achievement form that has been output.". When the downloading process is completed, save it as a file by using "Save as a file". This file will be output as an Microsoft Word format, so use Microsoft Word to print the file as well as for other purposes.

【Notes】
・Depending on where the break is, a blank page may appear.
・To eliminate the blank page, please adjust the layout using "Page Setup" in Microsoft Word.

Form download order
The order in which information is printed in the Education and research achievement form is different from the order on the list screen. It will be output in descending order by date from information such as printing dates, etc.

Downloading data which has "Japanese" and "English" entry fields
For data, which has both "Japanese" and "English" entry fields, preference will be given to the data input in "Japanese", in the case there is no "Japanese" data, and only "English" data, the "English" data will be shown.

【Notes】
This form is the version for within Japan. Even if the screen is displayed in English, the downloaded version will be in Japanese.
 
5.Check how data will appear on the University home page
If you click on "Check how data will appear on the University's official website" on the menu, the following image screen will appear.
IMAGE
On "Check how data will appear on the University's website", you can confirm how the registered data in the DB system appears at that moment on the University's official website.
Link to 【Show Japanese page】
You can confirm the screens that will be published on the Japanese page.
Link to 【Show English page】
In Professor Search, you can confirm the screens with English.

【Notes】
The screen that will be displayed is a preview; it is not a screen that is being published on the University's official website.

About coverage of data
In this screen, the data that will be published to the University's official website is shown. For details, refer to the "Information Made Available on the University's official website" in the help menu.

Display order of data
The order of the data on the display screen will be the same order as is displayed on the list screen.

Displaying of data with both "Japanese" and "English" entry fields.
For【Japanese page】
If there is data with "Japanese" and "English" entry fields, preference will be given to the displaying the "Japanese" entry. If there is no "Japanese" data and only "English" data, the "English" entry will be displayed.
For 【English】
If there is data with "Japanese" and "English" entry fields, preference will be given to the displaying the "English" entry. If there is no "English" data and only "Japanese" data, the "Japanese" entry will be displayed.
 
6.Check and provide data to researchmap
The following image will appear on a separate screen by clicking on "Check and provide data to researchmap"
IMAGE
On "Check and provide data to researchmap", you can confirm the contents of the data that will be offered to researchmap.
Check that the information to do and do not want offered to researchmap are shown correctly. And if there are any errors, change the "Provide to researchmap" of the data in the registration screen if there is a mistake.
If there is data that does not match the requirements for submitting to researchmap, a message will appear on the confirmation screen. After checking the message, if necessary, please correct the data on the registration screen.

Data to submit and order of data for downloading
For submitting as research achievements data, select "Provide(Disclose to all)", "Provide(Disclose to researchers only)", "Provide(Confidential)" on "Provide to researchmap" selection.
For details of target for submitting, please see "Information made available to researchmap" in the help menu.

Submitting Data with "Japanese" and "English" entry fields
If the data has both "Japanese" and "English" entry fields, both "Japanese" and "English" data will be submitted.
In addition, if the input of the "Japanese" data is not the "English" data, if the input of the "English" data is not the "Japanese" data will be provided as an alternative.
 
7.Get data from researchmap
If you select "Get data from researchmap" from the menu, we will retrieve our own data from researchmap.
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The acquired data is displayed in the list. Since the data registration method is displayed in the "Type of registration" column, please check whether it is newly added data or updated data.
If there is data that you do not need to import, uncheck the box in the "Select" column.
Click on the "Capture Import selected data" button to fetch the data.